Preview

Use a diary system

Good Essays
Open Document
Open Document
884 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
Use a diary system
Use a Diary System
Understand a Diary System

1. Explain the purpose of using a diary system.
There are many purposes to using a diary system, one main purpose is to efficiently and effectively manage and utilise every minute of the working day by being able to see what meetings are coming up, what preparation time is available and to look back and see how much time was spent during the day on what topics/meetings.

2. Describe different types of diary systems.
There are several different types of diary systems, one is an online diary within Microsoft outlook which is linked to an email account. Appointments are sent the linked email account and owners can accept, reject or propose new times depending on availability and timing. Another type is a manual diary whereby meetings are written in and the diary can be carried on the owner at all times.

3. Describe the purpose of obtaining relevant information about requested diary entries and changes.
The reasons for obtaining information about diary inserts and changes are to inform the attendee/attendees of the reason for the meeting, the subject of the meeting, what’s to be discussed and who will also attend the meeting. It also helps the organiser in arranging suitable time for preparation, ensuring the correct people have been invited and that a suitable room can be arranged to accommodate the attendees.

Understand How To Use a Diary System

4. Describe the types of information needed for diary entries.
In order to set up a meeting/diary entry there are several key bits of information required. You need to know who will be attending, the subject of the meeting, how long to block out a diary slot for, when the meeting is required, where the meeting needs to be held. Other more “non-standard” bits of information required include the location of the attendees, for example if there are participants based in different locations across the country/world you need to set up numbers for them to

You May Also Find These Documents Helpful

  • Satisfactory Essays

    The purpose of obtaining relevant information about diary entries and changes is so that all relevant people are aware of what the meeting/appointment is, and where it is. So they are able to ensure that they are available and in the correct place at the correct time. You also have to make sure that any requested changes do not have a knock on effect.…

    • 672 Words
    • 3 Pages
    Satisfactory Essays
  • Powerful Essays

    1.1 Describe different types of documents that may be produced from notes and the formats to be followed…

    • 3504 Words
    • 15 Pages
    Powerful Essays
  • Satisfactory Essays

    All of these records are under the data protection Act and are only allowed to be forwarded or given to people or organisations that are directly involved with the students and the organisation. Lesson plans, evaluations, achievements and expenses are the most important ones because these are the papers that we presents to OFSTED the learning skills council and social services to prove that budget allocated for students are given that value for money is taking place. These records are also used for internal and external auditing which takes place on a yearly basis. Relevant records such as progress reports which is done on a six monthly basis for each student, these are then forward onto parents, guardians, house managers for residential students and in some cases to court hence there are students who are a ward of court. Paper work such as lesson plans are kept because they serve as the basis when making either six monthly or the yearly report for each students and without these lesson plan justifying report is very difficult. Also we use these to record the objectives they have achieved and to produce some new ones.…

    • 676 Words
    • 3 Pages
    Satisfactory Essays
  • Good Essays

    4. Why was the document written and for what audience? Under what circumstances was it…

    • 984 Words
    • 4 Pages
    Good Essays
  • Good Essays

    Agenda: detailed listing of the order of events for the meeting. The agenda keeps the meeting focused and helps in time allocation for the topics to be discussed.…

    • 2382 Words
    • 10 Pages
    Good Essays
  • Satisfactory Essays

    * To maintain records that are up to date, complete, accurate and legible e.g.: recording,…

    • 619 Words
    • 3 Pages
    Satisfactory Essays
  • Satisfactory Essays

    we keep daily records for each young adult, these include food and drink intake, toilet charts, bruise/mark charts, daily event sheets, phone call logs and behaviour monitoring forms.…

    • 1419 Words
    • 5 Pages
    Satisfactory Essays
  • Good Essays

    Running records diary are kept show day to day activities helpful for parent / cares of non verbal children or children with learning difficulties.…

    • 1017 Words
    • 5 Pages
    Good Essays
  • Satisfactory Essays

    Unit 9 diary task

    • 629 Words
    • 3 Pages

    P3.1 Include a list of 5 ways In which you have been a positive role model for children in your setting…

    • 629 Words
    • 3 Pages
    Satisfactory Essays
  • Powerful Essays

    This informative method can be used by either learners or trainers. It reinforces learning points by listing, promotes creative thinking by asking learners/trainers to compile a tool kit of materials or ideas. It also allows reflection on learning and empowers learners to express any concerns they may have or what personal development needs they may aspire too. Limitations can include not having correct information to begin with, information must be needs to be factual and concise. Not everything can be documented/recorded. One of the major disadvantages of journals, logs and portfolios is the difficulty some students experience, through lack of familiarity and practice, with writing reflectively. The superficial accounts of events that can result from this have little educational value - for either the assessor or the assessed…

    • 2305 Words
    • 10 Pages
    Powerful Essays
  • Powerful Essays

    Miss: Meeting and Chair

    • 2855 Words
    • 12 Pages

    Once I’ve took minutes in a meeting, I like to go through them and type them up in a presentable manner so that it a person, whether or not at the meeting could read and understand them fully.…

    • 2855 Words
    • 12 Pages
    Powerful Essays
  • Good Essays

    Joanne

    • 862 Words
    • 4 Pages

    To maintain written records as necessary. I.e Diaries, medications charts, sleep charts, epilepsy seizure charts, accident forms , staff communication book etc…

    • 862 Words
    • 4 Pages
    Good Essays
  • Good Essays

    unit 4 :diary task

    • 894 Words
    • 4 Pages

    P4.1- I have been involved in identifying hazards in my setting, such as in the water play area, the children accidently spilling water on the floor from splashing the water out of the water bowl and from trying to experiment with pouring and filling bottles. Therefore, because this happened I proceeded to use in initiative and clean up the spillage on the floor. The procedure I had took in this situation was that I asked the children to step away from the puddle on the floor and I informed one other staff about what I had seen and asked if they can keep an eye on children while I went to go and get a mop or a towel to clean up the spilt area. I then went to collect the appropriate facilities and clean up the wet area so the children would not slip over and hurt themselves. Once I had cleaned it all up I changed the clothes of a child, as they was wet from playing in the water and it hen put a dry towel on the floor so if there is another spillage, the towel will keep it fairly dry.…

    • 894 Words
    • 4 Pages
    Good Essays
  • Good Essays

    For an example, when you are negotiating prices for current and future clients you need to document your thought process and what was said. So if the client calls your office to settle on price, but you are out of the office on vacation your peers and supervisor need to be able to read your notes to see the negotiated price that you have already settled on. If you do not execute this then you could possibly charge the wrong price since you did not yield valuable notes. Or even worst you could lose the client because they are tired of dealing with too numerous people that have different prices every time the speak to them. In my opinion, that would be a big deal…

    • 1388 Words
    • 6 Pages
    Good Essays
  • Satisfactory Essays

    Ptlls Level 3

    • 725 Words
    • 3 Pages

    Write a reflective piece explaining how you feel about keeping paper work and record keeping. (200)…

    • 725 Words
    • 3 Pages
    Satisfactory Essays