Cashier Questionnaire
CASHIERING QUESTIONNAIRE
A. General
1. Do cashiers perform tasks unrelated to cashiering? Yes_____No_____
If yes, do they include the following tasks:
a. Maintain accounts receivable records? No_____Yes_____
b. Perform collection follow-ups? No_____Yes_____
c. Perform collection of returned checks? No_____Yes_____
d. Distribute payroll or other checks? No_____Yes_____
2. Is cash individually accounted for throughout all cashiering operations (e.g., sign-off when funds are transferred)? Yes_____No_____
B. Cash Receiving and Recording
3. Do invoices or other documentation requesting payments to the University inform payers that their checks shall be made payable to the UC Regents? Yes_____No_____
4. Do cashiers endorse checks with a “UC Regents” stamp immediately upon receipt? Yes_____No_____
6. Mail Remittances:
a. Are checks received through the mail documented, restrictively endorsed, and deposited with Cashiers weekly or when receipts exceed $500, whichever comes first? Yes_____No_____
b. Are all remittances recorded in a listing upon receipt? Yes_____No_____
c. Are mail remittances handled in an area separate and secure from other cashiering operations by persons having no other cashiering responsibilities? Yes_____No_____
d. When funds are given to another staff, is each cashier required to reconcile the totals determined by the mail remittance clerk? Yes_____No_____
e. Does the cashier provide a receipt for these mail remittances to the clerk? Yes_____No_____
f. Are remittances which cannot be identified sent to the Cashiers Office? Yes_____No_____
7. Are reductions of recorded cash accountability (e.g., voids and refunds) supported by all copies of the document involved, explained, and approved in writing by the cashier’s supervisor at the time of occurrence? Yes_____No_____
8.
A. General
1. Do cashiers perform tasks unrelated to cashiering? Yes_____No_____
If yes, do they include the following tasks:
a. Maintain accounts receivable records? No_____Yes_____
b. Perform collection follow-ups? No_____Yes_____
c. Perform collection of returned checks? No_____Yes_____
d. Distribute payroll or other checks? No_____Yes_____
2. Is cash individually accounted for throughout all cashiering operations (e.g., sign-off when funds are transferred)? Yes_____No_____
B. Cash Receiving and Recording
3. Do invoices or other documentation requesting payments to the University inform payers that their checks shall be made payable to the UC Regents? Yes_____No_____
4. Do cashiers endorse checks with a “UC Regents” stamp immediately upon receipt? Yes_____No_____
6. Mail Remittances:
a. Are checks received through the mail documented, restrictively endorsed, and deposited with Cashiers weekly or when receipts exceed $500, whichever comes first? Yes_____No_____
b. Are all remittances recorded in a listing upon receipt? Yes_____No_____
c. Are mail remittances handled in an area separate and secure from other cashiering operations by persons having no other cashiering responsibilities? Yes_____No_____
d. When funds are given to another staff, is each cashier required to reconcile the totals determined by the mail remittance clerk? Yes_____No_____
e. Does the cashier provide a receipt for these mail remittances to the clerk? Yes_____No_____
f. Are remittances which cannot be identified sent to the Cashiers Office? Yes_____No_____
7. Are reductions of recorded cash accountability (e.g., voids and refunds) supported by all copies of the document involved, explained, and approved in writing by the cashier’s supervisor at the time of occurrence? Yes_____No_____
8.