Mbakeeping Minutes of a Meeting
Q1. Explain the purpose of keeping minutes of a meeting. What goes into the contents of minutes of a meeting?
Ans
Meeting are never isolated incidents. They are part of an ongoing process of information-sharing, problem-solving, decision-making, and planning. Proper documentation can help ensure that decisions are not forgotten and that actions are followed up.
Minutes can be defined as an official record of the proceedings of a meeting.” They are “official” because they are certified as a record of the corporation by the secretary. They are a “record” because the Association is obligated to keep them. They are intended to be an account of “the proceedings of a meeting” because the association needs to memorialize what happened during a meeting for future reference.
Meeting minutes also known as protocols are instant record of a meeting. Minutes provide whole event of meeting and starting with list of attendees, statement of the issues considered by the participants. Minutes are created during the meeting by typist or recorder who can use shorthand notation. This person prepares minutes and issues them to the participants after meeting. Meeting can be audio recorded or a person is especially appointed to take notes. Conciseness is necessary for minutes and it should include summary of discussion or decisions. Minutes of corporate board of directors are kept in the files as important legal documents.
Taking meeting minutes is an essential part of meeting. They are taken to record key points for example what actions have been decided upon, who is responsible and what the milestones and deadlines are. These are recorded summaries of discussion held at the meeting. It is a complicated job therefore minute taker should have information about confusing and inarticulate debates. Meeting minutes should be the accurate summary of what was said in meeting. After preparation of meeting minutes, these should be checked with the chairperson to confirm the accuracy and
Ans
Meeting are never isolated incidents. They are part of an ongoing process of information-sharing, problem-solving, decision-making, and planning. Proper documentation can help ensure that decisions are not forgotten and that actions are followed up.
Minutes can be defined as an official record of the proceedings of a meeting.” They are “official” because they are certified as a record of the corporation by the secretary. They are a “record” because the Association is obligated to keep them. They are intended to be an account of “the proceedings of a meeting” because the association needs to memorialize what happened during a meeting for future reference.
Meeting minutes also known as protocols are instant record of a meeting. Minutes provide whole event of meeting and starting with list of attendees, statement of the issues considered by the participants. Minutes are created during the meeting by typist or recorder who can use shorthand notation. This person prepares minutes and issues them to the participants after meeting. Meeting can be audio recorded or a person is especially appointed to take notes. Conciseness is necessary for minutes and it should include summary of discussion or decisions. Minutes of corporate board of directors are kept in the files as important legal documents.
Taking meeting minutes is an essential part of meeting. They are taken to record key points for example what actions have been decided upon, who is responsible and what the milestones and deadlines are. These are recorded summaries of discussion held at the meeting. It is a complicated job therefore minute taker should have information about confusing and inarticulate debates. Meeting minutes should be the accurate summary of what was said in meeting. After preparation of meeting minutes, these should be checked with the chairperson to confirm the accuracy and