Record Controls
Record Controls • What conclusions can you draw about similarities and differences in circulation, tracking and security measures for records handling and storage within small, medium, and large facilities? Discuss reasons for these differences. • Consider how these differences affect other aspects of records management, and postulate consequences of staff not following those procedures properly.
In the interview threads most of the small and large facilities kept their records in one locations, larger facilities were more likely to use different locations. Some facilities that did use different locations used extra filing locations because of the large amounts of patients that were treated. Many of the similarities and differences in the circulation, tracking and security measures of record handling and storage are determined mainly by the filing system in my opinion. Small, medium, and large facilities had similar security measures when using an electronic record filing system. Most of the facilities only allowed authorized personnel to access patient’s files. When a filing cabinet was used the patient’s records were locked, when filing storage areas were used then the doors were locked, and files are checked out only to authorize personnel.
Small, medium, and large facilities stated that the biggest issues for record management are that files are sometimes misfiled. Most of the smaller facility stated that there was not a problem with the circulation, and tracking of patient records, because they did not circulate the patient’s records. This would help the facilities in not losing information out of patient files, or losing the entire file. Small and medium facilities mainly kept files in the facility or in a locked storage area. Any filing systems rate of success or failure of the systems are determined by the employees and training on the systems in place. In order for the security systems that a facility has set, to be a success all of
In the interview threads most of the small and large facilities kept their records in one locations, larger facilities were more likely to use different locations. Some facilities that did use different locations used extra filing locations because of the large amounts of patients that were treated. Many of the similarities and differences in the circulation, tracking and security measures of record handling and storage are determined mainly by the filing system in my opinion. Small, medium, and large facilities had similar security measures when using an electronic record filing system. Most of the facilities only allowed authorized personnel to access patient’s files. When a filing cabinet was used the patient’s records were locked, when filing storage areas were used then the doors were locked, and files are checked out only to authorize personnel.
Small, medium, and large facilities stated that the biggest issues for record management are that files are sometimes misfiled. Most of the smaller facility stated that there was not a problem with the circulation, and tracking of patient records, because they did not circulate the patient’s records. This would help the facilities in not losing information out of patient files, or losing the entire file. Small and medium facilities mainly kept files in the facility or in a locked storage area. Any filing systems rate of success or failure of the systems are determined by the employees and training on the systems in place. In order for the security systems that a facility has set, to be a success all of