Role Of Memos In Effective Communication

Emails: Emails are a useful method of communicating within a business Environment to communicate effectively between fellow colleagues and other employees of Essex County Council. For instance an example of when using an email account to communicate within a business environment would if your communicating with a foster carer regarding a child or if you are communicating with a manager on work changes within your role or one to one’s between you and your manager.

Memos: are used within a business environment to instruct employees of fire and health and safety procedures or new equipment. Memos are useful in order to remind when staff need to remember an important date or time for instance an upcoming monthly meeting. Memos also highlight changes in staff roles
The agenda helps to aid staff attending about the topics to be discussed and issued to be raised during the meeting. The agenda could also indiciate what details and information would be expected from participants of the meeting and an outcome expected from the meeting from the participants. Agendas state the title of the meeting, the date and time of the meeting held and a possible location of where the meeting could be held for instance 1st Floor meeting room 1.

Minutes: Minutes is document used during a meeting outlining points of discussion and proceedings of a meeting with brief notes to be remembered to discuss. This would be used for meetings within the Council for instance a Team meeting there would be minute taker in charge of writing notes for the team on topics discussed throughout the meeting.

Reports: A report is a document outlining specific information and evidence is presented and applied to a particular problem or issue. An example of when writing a report could be when you are writing about a case within the council regarding a child and any problems this child has faced.

Verbal