Routine and Goodwill Emails
Routine Email
Date: January 17, 2011
From: Your Name
S-4, NCOIC
To: S-4 Clerks
We will be having our bi-weekly meeting on 19 January 2011 at the Conference Room at 10:30 in the morning. We will be discussing the following during the meeting:
• New budget approaches
• Contract deadlines
• Government credit card training
• Current performance of the shop
I am expecting all clerks in the shop to attend the meeting as I value each and every input from my staff.
Your Name
SGT, USA
S-4 NCOIC
Goodwill Email
Date: January 17, 2011
From: Your Name
S-4, NCOIC
To: S-4 Clerks
Over three years, we have undertaken renewed efforts to improve the efficiency and effectiveness of our financial budget plan. As we are all aware, we are presented nowadays with the unique challenges of a recession. Our funds have been drastically cut over that time. But I am proud to say that our shop has managed to keep a tight budget in these difficult times, mostly due your shops ability to train and enforce rules effectively. So, with that being said, we have been recommended to train the rest of the brigade on our ability to stay within our budget. To show my appreciation for this effort and recommendation, I will be hosting a special dinner for the entire shop on February 16, 2011 at 7pm at the Fort Eustis Club. We hope that this will serve as inspiration to the whole company. Family and friends are encouraged to attend.
Your Name
SGT, USA
S-4 NCOIC
Summary,
With the routine e-mail:
The email meets its goals of giving information about the date, time and location of the meeting. The e-mail is addressed directly to its target reader that is the clerks of the S4 shop. And the email is very clear and straight to the point. The agenda announces the items that will be discussed at the meeting. The format of the e-mail is appropriate for the message and the layout is standard. There does not appear to be any gaps or areas of conflict in the
Date: January 17, 2011
From: Your Name
S-4, NCOIC
To: S-4 Clerks
We will be having our bi-weekly meeting on 19 January 2011 at the Conference Room at 10:30 in the morning. We will be discussing the following during the meeting:
• New budget approaches
• Contract deadlines
• Government credit card training
• Current performance of the shop
I am expecting all clerks in the shop to attend the meeting as I value each and every input from my staff.
Your Name
SGT, USA
S-4 NCOIC
Goodwill Email
Date: January 17, 2011
From: Your Name
S-4, NCOIC
To: S-4 Clerks
Over three years, we have undertaken renewed efforts to improve the efficiency and effectiveness of our financial budget plan. As we are all aware, we are presented nowadays with the unique challenges of a recession. Our funds have been drastically cut over that time. But I am proud to say that our shop has managed to keep a tight budget in these difficult times, mostly due your shops ability to train and enforce rules effectively. So, with that being said, we have been recommended to train the rest of the brigade on our ability to stay within our budget. To show my appreciation for this effort and recommendation, I will be hosting a special dinner for the entire shop on February 16, 2011 at 7pm at the Fort Eustis Club. We hope that this will serve as inspiration to the whole company. Family and friends are encouraged to attend.
Your Name
SGT, USA
S-4 NCOIC
Summary,
With the routine e-mail:
The email meets its goals of giving information about the date, time and location of the meeting. The e-mail is addressed directly to its target reader that is the clerks of the S4 shop. And the email is very clear and straight to the point. The agenda announces the items that will be discussed at the meeting. The format of the e-mail is appropriate for the message and the layout is standard. There does not appear to be any gaps or areas of conflict in the