Communication Plan
Communications Plan (PDLC)
Document Information
Software Version:
Publication Date:
Catalog Number:
Creation Date: 20 September, 2005
Contents
1. Introduction 7
Purpose and Scope 7
Related Documents 7
Terms and Definition 7
2. Key Roles and Responsibilities 9
Quality Assurance Responsibilities 15
3. PDU OBS/Focal Point List 17
4. Coordination Meeting Plan 18
Purpose and Scope 18
Recurring Coordination Meetings 18
Event-Driven Coordination Meetings 22
5. Reporting Plan 27
Purpose and Scope 27
Communications Report List 27
6. Open Issues and Action Items 29
Purpose and Scope 29
Organization of AIs and OIs 29
User instructions are presented in green against a light-yellow background.
To delete a user instruction section, select the user instruction section by clicking to the left of the shaded area, and then press CTRL+X.
1. INTRODUCTION
Purpose and Scope
Proactive communication is important on all projects. The program manager must make sure that team members, customers and stakeholders have the information they need to do their jobs. Communication is also a vital way to manage expectations about how the project is going and who needs to be doing what. This can be as simple as talking to your team members about how they are doing on their assigned work, or a regularly scheduled status meeting. However you do it, proper communication can go a long way toward ensuring project success.
Communication gets much more complex the larger a project gets, and the more people that are involved. Larger projects require communication to be planned in advance, taking into account the particular needs of the people involved. This is where a Communication Plan is useful. A Communication Plan allows you to think through how to communicate most efficiently and effectively to the various constituents.
Effective communication means that you are providing information in the right format, at the right time and with the right impact.
The Communications Plan encompasses all
Document Information
Software Version:
Publication Date:
Catalog Number:
Creation Date: 20 September, 2005
Contents
1. Introduction 7
Purpose and Scope 7
Related Documents 7
Terms and Definition 7
2. Key Roles and Responsibilities 9
Quality Assurance Responsibilities 15
3. PDU OBS/Focal Point List 17
4. Coordination Meeting Plan 18
Purpose and Scope 18
Recurring Coordination Meetings 18
Event-Driven Coordination Meetings 22
5. Reporting Plan 27
Purpose and Scope 27
Communications Report List 27
6. Open Issues and Action Items 29
Purpose and Scope 29
Organization of AIs and OIs 29
User instructions are presented in green against a light-yellow background.
To delete a user instruction section, select the user instruction section by clicking to the left of the shaded area, and then press CTRL+X.
1. INTRODUCTION
Purpose and Scope
Proactive communication is important on all projects. The program manager must make sure that team members, customers and stakeholders have the information they need to do their jobs. Communication is also a vital way to manage expectations about how the project is going and who needs to be doing what. This can be as simple as talking to your team members about how they are doing on their assigned work, or a regularly scheduled status meeting. However you do it, proper communication can go a long way toward ensuring project success.
Communication gets much more complex the larger a project gets, and the more people that are involved. Larger projects require communication to be planned in advance, taking into account the particular needs of the people involved. This is where a Communication Plan is useful. A Communication Plan allows you to think through how to communicate most efficiently and effectively to the various constituents.
Effective communication means that you are providing information in the right format, at the right time and with the right impact.
The Communications Plan encompasses all