Ilm M3.33 Effective Meetings for Managers
M3.33 EFFECTIVE MEETINGS FOR MANAGERS
This task requires you to explain how you would prepare for, manage and contribute to a meeting
Section 1: The purpose of an Agenda
A meeting agenda communicates important information and informs all attendees what subjects will be discussed in the meeting. It lets attendees know the parameters & helps prevent deviation from the topics on discussion. Most importantly, the meeting agenda gives a sense direction & helps people prepare for the meeting as it will clearly state is prep work is required.
The meeting agenda needs to contain a series of information to assist with the smooth running of the meeting. (See Appendix 1 for sample meeting agenda)
1. Meeting start & end time. 2. Meeting location. 3. Actions from previous meeting. 4. Topic headings and any further details if required. 5. Indicate the time each topic is expected to last. 6. Indicate which meeting attendees are expected to be the main topic attendees.
Section 2: How to prepare prior to a meeting
To conduct a successful meeting the following items should be completed: 1. Make sure an appropriate meeting time and place is available & confirmed. 2. Book any specific requirements such as presentation equipment or catering requirements prior to the meeting. 3. A notice of the meeting should be sent out in advance to allow attendees to make arrangements to attend or decline if not convenient. This can be done as an email. 4. Send an e-mail/calendar appointment stating there will be a meeting, when and where it will be and the aim of the meeting. Ask those invited to accept or decline the meeting. Make it clear that once they have accepted the meeting, they are expected to attend. 5. Ask attendees that have requested an agenda topic to contact you more than two days in advance of the meeting. Along with their topic request they should state the amount of time they require to adequately
This task requires you to explain how you would prepare for, manage and contribute to a meeting
Section 1: The purpose of an Agenda
A meeting agenda communicates important information and informs all attendees what subjects will be discussed in the meeting. It lets attendees know the parameters & helps prevent deviation from the topics on discussion. Most importantly, the meeting agenda gives a sense direction & helps people prepare for the meeting as it will clearly state is prep work is required.
The meeting agenda needs to contain a series of information to assist with the smooth running of the meeting. (See Appendix 1 for sample meeting agenda)
1. Meeting start & end time. 2. Meeting location. 3. Actions from previous meeting. 4. Topic headings and any further details if required. 5. Indicate the time each topic is expected to last. 6. Indicate which meeting attendees are expected to be the main topic attendees.
Section 2: How to prepare prior to a meeting
To conduct a successful meeting the following items should be completed: 1. Make sure an appropriate meeting time and place is available & confirmed. 2. Book any specific requirements such as presentation equipment or catering requirements prior to the meeting. 3. A notice of the meeting should be sent out in advance to allow attendees to make arrangements to attend or decline if not convenient. This can be done as an email. 4. Send an e-mail/calendar appointment stating there will be a meeting, when and where it will be and the aim of the meeting. Ask those invited to accept or decline the meeting. Make it clear that once they have accepted the meeting, they are expected to attend. 5. Ask attendees that have requested an agenda topic to contact you more than two days in advance of the meeting. Along with their topic request they should state the amount of time they require to adequately