Project Communication
TERM PAPER
TOPIC: COMMUNICATING THE PROJECT REPORT.
10.1) Writing project status reports (both successful and failed projects)
i) what is the project status reports.
• Project status reports are controlling documents for anyone trying to manage a project, whether it’s a single person job or one involving hundreds of people over multiple locations.
• The project status report serves as a concise summary of a project’s progress, its expected completion date and what actions have been taken on it since the last project status was compiled.
• It also helps managers keep tasks on track and identify problems early enough to generate meaningful solutions.
ii) what are the components of project report status.
• A project status report typically begins with a brief description of the important elements of the project. This paragraph or block identifies the name of the project, the date of the report, who is responsible for the project or its managing department and a statement of the project objective. It may also include contact information, such as phone numbers or email addresses of key project team members. This section is unlikely to change much during the course of the project and is often copied from one status report to the next with just the date being updated.
• Deliverables: a section describing the project deliverables is key to a project status report. This section should list the deliverables and give their current status in a word or two. For example, a product launch project sheet might have such deliverables as print advertising, vendor launch party, trade show booth display and price sheet creations. Next to each deliverable, the project manager should write such things as ‘complete’ or ‘ordered’. This serves as a summary of the project with the more detailed tasks listed in the timeline section.
• Timeline: the task timeline is the element of a project status report that often gets the most
TOPIC: COMMUNICATING THE PROJECT REPORT.
10.1) Writing project status reports (both successful and failed projects)
i) what is the project status reports.
• Project status reports are controlling documents for anyone trying to manage a project, whether it’s a single person job or one involving hundreds of people over multiple locations.
• The project status report serves as a concise summary of a project’s progress, its expected completion date and what actions have been taken on it since the last project status was compiled.
• It also helps managers keep tasks on track and identify problems early enough to generate meaningful solutions.
ii) what are the components of project report status.
• A project status report typically begins with a brief description of the important elements of the project. This paragraph or block identifies the name of the project, the date of the report, who is responsible for the project or its managing department and a statement of the project objective. It may also include contact information, such as phone numbers or email addresses of key project team members. This section is unlikely to change much during the course of the project and is often copied from one status report to the next with just the date being updated.
• Deliverables: a section describing the project deliverables is key to a project status report. This section should list the deliverables and give their current status in a word or two. For example, a product launch project sheet might have such deliverables as print advertising, vendor launch party, trade show booth display and price sheet creations. Next to each deliverable, the project manager should write such things as ‘complete’ or ‘ordered’. This serves as a summary of the project with the more detailed tasks listed in the timeline section.
• Timeline: the task timeline is the element of a project status report that often gets the most