Meetings
Meetings - Task
For a meeting to run effectively, good planning and preparation are required. This takes a good deal of time. The following has to be considered while planning a meeting:
Planning the meeting: * The basic details of the meeting like the type of meeting, how much budget is allocated, number of attendees, venue and other basic details has to be gathered. * The aim of the meeting * The role of each person attending from the team has to be known. * Organise a checklist and put all dates on the calendar to make sure different meetings or events do not conflict with each other. * Meetings have to be scheduled periodically to monitor actions and hence meeting that repeat every month or every fortnight can be put on recurrence on the electronic calendar to save time.
After planning the meeting, the next step is to organise the meeting. The following have to be considered while organising a meeting:
Organising the meeting: * The purpose of the meeting has to be considered * Find out the best time to hold the meeting so that it does not conflict with any other important appointments of the people involved in the meeting. * The venue has to be chosen in such a way that it is easily accessible by all the attendees. * Plan the length of the meeting, considering the visitors and the number of issues that need to be discussed. * Plan about refreshments that will be provided, and who will be in charge. * Gather agenda items and prepare them in the proper format and order. * If responsibilities need to be distributed among different people, make of a list of who will be doing what. * Make sure that the person facilitating the meeting knows what needs to be achieved at the meeting and is aware of the time the meeting should last.
There are many different types of meetings such as; * Video Calling * Exhibitions/Assembly/Staged Meetings * Face to Face * Telephone * And many
For a meeting to run effectively, good planning and preparation are required. This takes a good deal of time. The following has to be considered while planning a meeting:
Planning the meeting: * The basic details of the meeting like the type of meeting, how much budget is allocated, number of attendees, venue and other basic details has to be gathered. * The aim of the meeting * The role of each person attending from the team has to be known. * Organise a checklist and put all dates on the calendar to make sure different meetings or events do not conflict with each other. * Meetings have to be scheduled periodically to monitor actions and hence meeting that repeat every month or every fortnight can be put on recurrence on the electronic calendar to save time.
After planning the meeting, the next step is to organise the meeting. The following have to be considered while organising a meeting:
Organising the meeting: * The purpose of the meeting has to be considered * Find out the best time to hold the meeting so that it does not conflict with any other important appointments of the people involved in the meeting. * The venue has to be chosen in such a way that it is easily accessible by all the attendees. * Plan the length of the meeting, considering the visitors and the number of issues that need to be discussed. * Plan about refreshments that will be provided, and who will be in charge. * Gather agenda items and prepare them in the proper format and order. * If responsibilities need to be distributed among different people, make of a list of who will be doing what. * Make sure that the person facilitating the meeting knows what needs to be achieved at the meeting and is aware of the time the meeting should last.
There are many different types of meetings such as; * Video Calling * Exhibitions/Assembly/Staged Meetings * Face to Face * Telephone * And many