types of meeting
Types of Meetings
There are several types of meetings, including formal, semi-formal and informal.
A Formal Meeting
Formal meetings follow set meeting procedures that are not always used for informal meetings. The following three types of meetings are formal:
• Annual General Meetings
• Extraordinary General Meetings
• Board Meetings
They all have:
• An Agenda
• A Notice of Meeting
• Motions are put, discussed and voted on following certain rules
• Proposers and Seconders of motions have their names recorded in the minutes.
• Structured Minutes are taken.
An Informal Meeting
Semi-formal and informal meetings do not necessarily follow all the rules of formal meetings, though they usually have the same documentation, such as an agenda and minutes.
Staff meetings, club meetings and any meeting which is a get-together for managing an organisation and making decisions for the group are often semi-formal or informal meetings.
At informal meetings there are often no motions put and voted upon - these may be information sharing or reporting meetings. The meeting may make decisions informally, with these recorded in the minutes, but not necessarily a proposer or seconder.
Informal meetings sometimes do not have a notice of meeting or an agenda. They occasionally do not take down minutes, but sometimes, they have all three. It often depends on the rules of the organisation that is holding the meeting. Most business meetings and meetings of registered organisations, such as sporting clubs, are required to keep records of meetings and these meetings are often semi-formal, rather than informal.
(Source: Janison Toolbox) Types of Meetings
Inaugural meetings
An inaugural meeting is held once only for the commencement of an organisation.
Annual General Meeting (AGM)
An Annual General Meeting is held once a year to provide an account of the company’s or organisation’s position to members/shareholders, elect office bearers for the coming period and
There are several types of meetings, including formal, semi-formal and informal.
A Formal Meeting
Formal meetings follow set meeting procedures that are not always used for informal meetings. The following three types of meetings are formal:
• Annual General Meetings
• Extraordinary General Meetings
• Board Meetings
They all have:
• An Agenda
• A Notice of Meeting
• Motions are put, discussed and voted on following certain rules
• Proposers and Seconders of motions have their names recorded in the minutes.
• Structured Minutes are taken.
An Informal Meeting
Semi-formal and informal meetings do not necessarily follow all the rules of formal meetings, though they usually have the same documentation, such as an agenda and minutes.
Staff meetings, club meetings and any meeting which is a get-together for managing an organisation and making decisions for the group are often semi-formal or informal meetings.
At informal meetings there are often no motions put and voted upon - these may be information sharing or reporting meetings. The meeting may make decisions informally, with these recorded in the minutes, but not necessarily a proposer or seconder.
Informal meetings sometimes do not have a notice of meeting or an agenda. They occasionally do not take down minutes, but sometimes, they have all three. It often depends on the rules of the organisation that is holding the meeting. Most business meetings and meetings of registered organisations, such as sporting clubs, are required to keep records of meetings and these meetings are often semi-formal, rather than informal.
(Source: Janison Toolbox) Types of Meetings
Inaugural meetings
An inaugural meeting is held once only for the commencement of an organisation.
Annual General Meeting (AGM)
An Annual General Meeting is held once a year to provide an account of the company’s or organisation’s position to members/shareholders, elect office bearers for the coming period and